Handling
Receiving and documenting research materials
A controlled path from arrival to release for laboratory work.
Record arrival time, sender, outer-packaging integrity and any indication of excursion. Photographic documentation can help when damage is present. Compare the…
02Document reconciliationThe material name and identifier should agree across packaging, delivery note and analytical document. A mismatch, incomplete label or unknown shipping…
03Release and storage locationAfter review, material receives an internal identifier, defined location and status such as “under review” or “available for research”. The decision,…
Check before opening
Record arrival time, sender, outer-packaging integrity and any indication of excursion. Photographic documentation can help when damage is present. Compare the shipment with the order before labels are removed or discarded.
Document reconciliation
The material name and identifier should agree across packaging, delivery note and analytical document. A mismatch, incomplete label or unknown shipping condition leads to temporary quarantine and supplier contact.
Release and storage location
After review, material receives an internal identifier, defined location and status such as “under review” or “available for research”. The decision, responsible person and date are recorded to prevent unintended use before checks are complete.
LABORATORY APPLICATION
Turning the principle into an auditable record
Use one receipt form covering order, sender, date and time, packaging condition, label, documents, transport condition, excursion, temporary location and final decision. Photographs are attached when an issue exists and retained with the event.
PRIMARY & OFFICIAL SOURCES
Sources and further reading
COMMON QUESTIONS
Questions specific to this topic
What is recorded before opening?
Time, sender, outer integrity, seals and any indication of excursion.
What happens after a label mismatch?
The material is segregated and documented clarification is requested before release.
Why use an ‘under review’ status?
It prevents unintended use until administrative and technical checks are complete.